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6.0 EMERGENCY RESPONSE PROCEDURES

6.1 ON-SITE EMERGENCIES

All emergency responders should implement control and recovery procedures with the goals of preserving life, minimizing environmental contamination, and minimizing property damage. Considerations should include:

The first priority of all on-scene actions is to protect the personal safety of all personnel and the public.

Response personnel should not enter the immediate vicinity of a hazardous materials incident until positive identification of the  material has been made. Response personnel should initially assume the material to be highly dangerous.

If necessary to preserve life, emergency actions to assist the accident victim may be necessary prior to initiating actions to control the incident. Such actions should be taken only if they do not endanger emergency responders.

The on-scene emergency response staff should take actions to account for all emergency response personnel at the scene.

If a fire has not erupted, but the potential for ignition exists, all sources of ignition should be extinguished or eliminated in the affected area.

If the incident involves a toxic spill or release, actions should be taken to minimize personnel exposure and minimize spread of the contamination by exposed personnel. Prior to departing an incident scene, all equipment and personnel must be decontaminated.

Containment methods for spills may include the use of dikes, pits, absorbent materials, foam materials, and neutralizing agents such as lime or potash. The containment effort should be directed toward limiting the potential for contamination, environmental impact, and injury.

Control of a large-scale incident may involve stopping the release by methods such as closing valves, plugging holes or transferring a material from one container to another. The use of water spray to minimize exposures and protect personnel may be necessary.

6.1.1 Fire

ALL fires must be reported IMMEDIATELY to UT Police (4-3114) and the 911 Emergency Operations Center. Give the exact location and nature of the fire.

Small Fire:
The person who discovers smoke or a small fire that can be controlled without endangering himself or other persons may attempt to control or extinguish the fire with the nearest fire extinguisher. Even fires that have been successfully extinguished must be reported immediately to the Safety Office at (865) 974-4904 or the Director of Services at (865) 974-7159.

Large or Rapidly Spreading Fire:
If the fire is spreading rapidly or is too large or intense to be controlled with a fire extinguisher, the person must IMMEDIATELY:

  • While evacuating the building or area, pull the nearest fire alarm pull box.
  • Dial 911 and give the exact location and nature of the fire.

Upon notification from the E-911 Dispatcher, the UT Police dispatcher will notify the Agricultural Campus Site Emergency Coordinator, and other officials as appropriate.

All personnel must exit the building and go to their department's designated meeting area. Personnel may be allowed to re-enter the building only when told to do so by the Police, Fire Department, or Site Emergency Coordinator.

6.1.2 Explosion

The person who witnesses or discovers an explosion will IMMEDIATELY:

  • Evacuate the building or area.

  • Call 911. Give the exact location and nature of the incident.

6.1.3 Chemical Spill Response
Despite the best effort of researchers to practice safe science, accidents resulting in the release of chemicals will occur. For this reason, it is essential that laboratory personnel have a spill response plan that includes appropriate procedures and materials to adequately contain and cleanup a spill. The following procedures should be used as a guide to help personnel design an effective spill control plan for their area of responsibility.

The person responsible for the activity, facility, equipment or vehicle from which a release of hazardous material occurs is responsible for the cleanup, removal and disposal of the hazardous material. All cleanup and disposal will comply with state and federal regulations. Additionally, the responsible person may be liable for the expenses incurred by the emergency responders, including the cost of materials used by emergency responders in the containment, treatment and/or disposal of the hazardous materials.

6.1.3.1 Spill Response - Major Spill

The person who discovers a spill that: 1) involves the release of a type or quantity of chemical that poses an immediate risk to health and cannot be readily contained; 2) involves an uncontrolled fire or explosion; or 3) poses serious personal injury will immediately:

  • Call the 911 Emergency Operations Center. Give the exact location and nature of the spill, leak, or runoff of hazardous material.

  • Evacuate the area and implement other measures as required to eliminate fire, explosion, and health hazards.

  • Follow the instructions of the Site Emergency Coordinator or hazardous materials specialist responding to the emergency call.

The dispatcher will contact the Knoxville Fire Department, the UT Police, the Agricultural Campus Site Emergency Coordinator, the KCEMA, and other officials as appropriate.

 

If a reportable quantity of any, "extremely hazardous substance," (Appendix A of 40 CFR Part 355) or CERCLA hazardous substance is released and results in exposure to persons outside the University property boundaries, the Site Emergency Coordinator will report the information, without delay, to the Knox County Emergency Management Agency. All information required by the worksheet for Emergency Release Notification (see Appendix A) will be reported.

 

6.1.3.2 Spill Response - Intermediate Spill

The person who discovers a spill that involves the release of a type or quantity of chemical that poses an immediate risk to health; or that involves serious personal injury will immediately:

  • Call the UT Police (4-3114). Give the exact location and nature of the spill, leak, or hazard.

  • Evacuate the area and implement other measures as required to eliminate fire, explosion, and health hazards.

  • Follow the instructions of the Site Emergency Coordinator or hazardous materials specialist responding to the emergency call.

The dispatcher will contact the Knoxville Fire Department, the Agricultural Campus Site Emergency Coordinator, the KCEMA, and other officials as appropriate.

6.1.3.3 Spill Response - Minor Spill

In the event of a spill involving the release of a type or quantity of chemical which does not pose an immediate risk to health:

  • Notify other laboratory personnel of the accident.

  • Isolate the area. Close laboratory doors and evacuate the immediate area if necessary.

  • Remove all ignition sources and establish exhaust ventilation. Vent vapors to outside of building only (open windows and turn on the fume hood.)

  • Choose appropriate personal protective equipment (goggles, face shield, impervious gloves, lab coat, apron or coveralls, boots, respirator, etc.) All laboratory personnel must be properly fit tested before using a respirator.

  • Confine and contain the spill. Cover with appropriate absorbent material. Sweep solid material into a dust pan and place in a sealed plastic container. Decontaminate the area with soap and water (or other appropriate method) after cleanup and place residue in a plastic bag or another sealed plastic container. Bring the containers to the next Hazardous Waste Pickup.

 

6.1.4 Severe Weather

When severe weather is predicted, employees should be instructed to take measures to minimize the potential danger to personnel, livestock, and facilities. Notification of impending severe weather may be obtained from radio, television, visual observation, or other means.

Procedures to be followed when certain severe weather is predicted are:

6.1.4.1 Lightning kills more people than any other weather phenomenon. When thunderstorms approach, persons in areas that expose them to increased risk of being injured by lightning should move to shelter in one of the following areas:

  • Inside a building, away from windows, metal framing, or plumbing.

  • Inside an automobile.

  • A low-lying area, but away from solitary trees, poles, fences, etc., and in an area not likely to experience flash floods.

  • If unable to reach cover before the storm arrives, kneel on the ground to present the lowest profile possible. Do not lie flat on the ground.

6.1.4.2 Tornados destroy a relatively small amount of property, but due to their intensity may cause extensive damage to any structure.  A tornado watch will be issued by the National Weather Service when weather conditions are favorable for the development of a tornado.  A tornado warning is issued when a tornado has been reported in the area or has been indicated on radar.

 

When a tornado warning is issued or a tornado is sighted, the Director of Services will notify all departments on the Agricultural Campus and advise of the situation. The listing of contacts and phone numbers is found in Appendix B.

If a tornado is sighted, IMMEDIATELY notify the UT Police dispatcher at 974-3114. The dispatcher will notify the Agricultural Campus Site Emergency Coordinator and Director of Services.

When a tornado warning is issued or a tornado is sighted, immediately seek shelter in one of the following areas:

  • The interior of a sturdy building, on the lowest level possible; stay away from windows and doors; kneel on the floor next to a supporting wall and cover your head.

  • A ditch or culvert which will not experience flash flooding.

DO NOT WASTE TIME by opening windows to relieve pressure inside the building. This exposes you to danger of being struck by flying debris. Research has indicated that the high winds of a tornado, which may exceed 200 mph, destroy buildings and opening windows does not significantly increase the building's chance of surviving a tornado.

DO NOT ATTEMPT TO OUTRUN A TORNADO in a vehicle. Cars and trucks have been thrown considerable distances by tornados. Abandon the car and seek shelter immediately.

6.1.4.3 Floods will affect only the low-lying areas bordering Third Creek and the Tennessee River. None of the hazardous materials storage areas are indangered by flood waters. Flash floods are not known to cover routes to the campus, within the campus, nor block access to any areas.

6.1.5 CRIMINAL ACTIVITIES

Most criminal activities at the University of Tennessee Agricultural Campus have been theft and vandalism. However, the possibility does exist for malicious or violent criminal activity. If evidence of criminal activity is discovered, IMMEDIATELY notify UT Police by dialing 974-3114. Activities or events that warrant police attention include, but are not limited to:

  • Suspicious persons present on University campus

  • Threatening or harassing phone calls

  • Threatening letters

  • Suspicious packages or objects

  • Evidence of forced entry

  • Vandalism of University property, or that of employees that occurs on campus activists/protestors who refuse to cooperate or who act in a threatening or aggressive manner

If evidence of planned criminal activities is made known, IMMEDIATELY notify the Director of Services at 974-7159. The Director of Services will immediately contact UT Police for assistance.

6.1.5.1 Bomb Threats

Bomb threats require special attention and the person receiving a bomb threat call must gather as much information as possible to assist the police. The bomb threat call form found in Appendix A of this manual should be used to assist in gathering and recording as much pertinent information as possible.  IMMEDIATELY notify UT Police by dialing 974-3114.

The decision to evacuate the building will be made by UT Police. The police bomb unit will be responsible for all search activities and the decision to reoccupy the area.

6.2 EMERGENCIES THAT SPREAD OFF SITE

If an incident occurs which is beyond the capabilities of on-site personnel to manage, spreads beyond University property boundaries or threatens the environment, the UT Police dispatcher will notify the Knox County Emergency Management Agency.

Upon arrival at the equipment staging area and command post, the Director (or representative) of the KCEMA will serve as the Site Emergency Coordinator.

Lead personnel from all other emergency response units will report to the incident coordinator for assignment of responsibilities according to Emergency Management Standard Operating Procedures.

6.3 NOTIFICATION OF EMERGENCIES WHICH ORIGINATE OFF SITE

If an emergency originates outside Agricultural Campus, the University Police dispatcher will notify the Agricultural Campus Site Emergency Coordinator and advise of the nature of the situation and recommended course of action. If evacuation is recommended, the procedures outlined in Section 7 of this Plan will be implemented immediately.


You have accessed the UTIA Emergency Response Plan at http://safety.ag.utk.edu/erplan.

 
   
Chapters    

Section 1: Authority
Section 2: Emergency Info
Section 3: Hazard Analysis
Section 4: Response
  Resources

Section 5: Notification Procedures
Section 6: Response Procedures
Section 7: Evacuation Plan
Section 8: Investigation and
  Reporting
Section 9: Training for On-site
  Personnel
Section 10: Public Relations
Appendix A: Forms
Appendix B: Emergency
  Contacts
 
   
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